LCA Travel Policy

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The College of Liberal and Creative Arts will provide travel reimbursements of up to $1,000 per tenured and tenure-track faculty member to conferences to present their scholarly work or to serve on a panel as a respondent. The fund can be used toward any travel expense allowed under the CSU travel policy such as coach/economy airfare, lodging, conference registration fees, ground transportation, baggage fees, per diem, and foreign travel insurance obtained through the University. Travel insurance not obtained through the University and seat upgrade fees are the responsibility of the traveler. Seat upgrades are only permitted if the traveler has obtained written pre-approval for such an upgrade as a reasonable accommodation from the San Francisco State Disability Programs and Resource Center (DPRC).

All travelers should complete a Request for Authorization to Travel (RAT) form or the Travel Request via Concur in advance of their trip. For all international travelers, the RAT must be accompanied by a Request for Foreign Travel Insurance Program Coverage form and both forms must be submitted at least 30 days before the date of departure. Additional forms may be required for high-risk destinations. Your RAT form or the Request to Travel via Concur travel online system must be approved by the Department Chair/Dean and the Director of Finance before making any financial commitments.

Faculty are encouraged to apply for the Faculty Affairs Travel Award of up to $1,000 for domestic and up to $1,500 for international destinations. Faculty Affairs fund can only be used for coach/economy airfare and lodging. Make sure you meet the qualifications as indicated on the application form. Attach the application along with supporting documents via Concur or to the Travel Coordinator in the Dean's Office.

The State of California passed Assembly Bill 1887 which prohibits the University from funding travel to certain states that discriminate on the basis of sexual orientation, gender identity, or gender expression or discriminate against same sex couples or their families. The details of this policy and a list of the states to which travel is currently restricted is available on the California State Attorney General's website. The restricted states currently are Alabama, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Carolina, South Dakota, Tennessee, and Texas.

Faculty who wish to be reimbursed for expenses related to driving a vehicle (e.g. mileage, bridge tolls, parking, rental cars, gas purchased for rental cars only) - either their own vehicle or a rental - must complete the online Defensive Driver Training in advance of their trip or they cannot be recompensed for these expenses. To request a link to the training, complete the Authorization to Drive on University Business application on the Environment Health & Safety (EHS) website and return the form directly to EHS. An EHS employee will contact you with further instructions.

Faculty who wish to be reimbursed for expenses related to a rental car must rent the vehicle through one of the two approved University vendors or they will not be reimbursed. To access the car rental portal, log in to the SFSU Gateway and select "Employee Services," then "Enterprise/National Rental Car Reservation" on the right hand side.

Within 30 days of return, travelers need to complete a Travel Expense Claim form or the Concur Expense and submit it to their AOC with their receipts. Chairs need only sign the claim if department funds are being used. AOCs should forward all Travel Expense Claim forms to the College Office.

More information about the CSU Travel policy can be found here.

Links to Travel Forms & Resources: